B2B-Meetings - How do they work?
A matchmaking event is a quick and easy way to meet potential cooperation partners. 20 minutes run fast, but they are enough to build first connections before the meeting ends and the next talk starts.
1) Registration - until 18.10.2021
Register via the Register button.
• Participation without registration is NOT possible!
• Deadline for registration as „on site participant“: 18 October
2) Publish a business profile to showcase your needs
Create a clear and concise business profile to raise your visibility on the b2match platform. Profiles have to be created in English.
Your profile should describe who you are, what you can offer to potential partners, and who you want to meet. A good profile will generate significantly more suitable meeting requests.
Your registration is finished once your profile is activated by the organizers. Please note that for virtual participants it is mandatory to fill in at least one Marketplace Opportunity before activation.
3) Browse profiles of attendees
Go to the participants list to find out who is offering interesting and promising business opportunities.
4) Send & receive meeting requests: 13.9. - 22.10.2021
Browse published participants profiles and send meeting requests to those you want to meet during the event. Regardless of the participant type (on site or virtual) each participant will be able to book meetings with each other participant according to their time availability. The on site participants can have their on site meetings in the B2B session on 20 October at the venue of the event and their virtual meetings in the B2B sessions on 19 and 22 October.
- Browse the list of attendees or check the marketplace profiles
- Use the optional filters to easily find the ones aligned with your goals
- Send meeting requests to those companies/persons you want to meet
- Adding a short reason why you are interested in a meeting will increase the acceptance
- Meeting requests must be confirmed by the recipients to be scheduled
- Check every incoming meeting request and accept or refuse if not appropriate. It is a matter of politeness to let the requester know if you are interested in a meeting or not.
5) Matchmaking Event
Access your meetings in My Agenda, where you have your complete schedule for the event and the list of your meetings. For virtual meetings check your camera and microphone and don't be late!
How to initiate a (Virtual) Meeting?
- Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click on the participant's card in order to access their profile
- Use the Messages functionality to chat about common interests and availability.
- Click on the participant's preview if the participant is marked as Available
- Click Request Meeting, under the participant's photo, to request a meeting
- Check My agenda and Meetings for your schedule and your list of confirmed meetings. This meeting schedule gives information about the day and time, the number of the table (for on site meetings), the link to the video call (for virtual meetings) and who you are going to meet.
- For virtual meetings: At the time of the meeting, go to the Meetings page and click on Start Meeting
- You can invite guests through the Invite guests button, or share your screen through the screen sharing button
- A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
- The remaining time will be displayed on the top left corner
- The next meeting card will be displayed with one minute before the next meeting
- Clicking on Start Next Meeting will end the current meeting and will start the next one
Technical requirements for Virtual meetings
The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.
- install the latest version of your browser
Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.
Microphone and camera
You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.
If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage
- browser's permissions to use the microphone and camera
- system's permissions for the microphone and camera
Additionally, you can do the following checks:
- test your microphone with other apps, such as Google Meet, Skype, Zoom, etc.
- run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
- Twilio is the name of the software we use for online meetings
Happy matchmaking!
